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Project Officer

年収:応相談

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部署・役職名 Project Officer
職種
業種
勤務地
仕事内容 【FUNCTION OF DEPARTMENT】
We are recognised internationally as a foremost supplier of high-quality procurement services. It delivers procurement, health supply chain, logistics and emergency response services to the developing world through agency and consulting services, providing a range of consultancy skills and technical and management capabilities. As part of group, japan office manages businesses funded by Japan’s Official Development Assistance (ODA) programmes.

【MAIN JOB PURPOSE】
To provide a professional and transparent procurement and programme management service to clients, through the effective disbursement of funds by purchasing of the right goods to target timescales at the best possible price.

【MAIN RESPONSIBILITIES OF JOB】
■Purchasing
To purchase goods in compliance with parent company's procedures and standards of ethical procurement, donor guidelines and end user requirements, through;

■Sourcing
・Clarify specifications with client/technical specialists where necessary
・Identify sources to meet specification
・Maintain supplier database, appraise supplier performance and identify new sources

■Bidding
・Prepare and issue tender documents using appropriate template
・Evaluate tenders taking into consideration relevant criteria and ability to comply with our terms and conditions
・Make recommendation and confirm order with the client
・Negotiate post tender cost reductions with suppliers where appropriate

■Contract Management
・Prepare contract order.
・Liaise with supplier/shipping/Inspection as necessary to ensure timely delivery/installation including customs clearance.
・Arrange payment.
・Resolve post contract issue

■Project Management:
・Assist in the application of the key concepts of Project Management within the PMI Methodology
The Project Management Framework as it embodies the project life cycle and five major project management Process Groups:
-Initiating
-Planning
-Executing
-Monitoring and Controlling
-Closing

Within these five Process Groups an awareness should be displayed of the nine project management Knowledge Areas:
-Project Integration Management:
-Project Scope Management
-Project Time Management
-Project Cost Management
-Project Quality Management
-Project Human Resource Management
-Project Communications Management
-Project Risk Management
-Project Procurement Management

■Client Relationship
・Maintain an on-going relationship with the client, keeping client informed, responding to needs and developing solutions.

■Business Development
・Opportunity identification, tracking and management
・Promotion of services through preparation of capability statements and marketing material, contact with clients, donors, associates and consultants
・Preparation of Expressions of Interest
・Preparation of project proposals: management of bidding process; associate and consultant selection; technical writing; commercial proposal and authorisation
・Negotiation of contracts with clients, donors, associates and consultants

Any other duties as appropriate to the position, as requested.

【FINANCIAL AUTHORITY】
As per the Group Policy and Authorities Manual.

【KEY RESULT AREAS】
Financial, Customer Service, Quality, Resource Development

【CORE COMPETENCIES】
■Management of Work
・Commercial Sense
・Client Centred
・Planning & Implementing
・Quality Focus
・Knowledge & Information Sharing
・Technical Capability

■Personal Effectiveness
・Communication
・Analytical & Innovative Thinking
・Decision Making
・Personal Intelligence
・Leadership & Management
・People Development


【JOB SPECIFICS】
■Qualification
応募資格

【必須(MUST)】

・Qualification : Degree level or equivalent
・Experience : Typically 1-3 years’ previous procurement management experience

・Skills :
The following specific skills are required for this job, an F, I or E (defined below) is entered against the skill to indicate level required.
Foundation (F) - basic operational ability and skills, fundamental knowledge; apply knowledge and skills to straightforward tasks and duties.
Independent (I) - takes responsibility for own results; increased expertise and experience; ability to apply fundamental skills to more complex tasks.
Expert (E) - acknowledged expert in specialised field; highly skilled professional operator in required job tasks; coaches and advises other

<Skill>
・Donor Knowledge
Familiar with donor strategies and trends and able to apply relevant donor regulations :F , I
・Procurement Policy
Knowledge and application of Procurement Policy of CA/key clients & ethical procurement practices : F , I
・Purchasing Processes
Preparation and evaluating of tender documents : F , I
・Contract Management Administration
Understanding of key contract terms and administration of their application : F , I
・Payment Mechanisms
Able to make payments and apply documentary credits and bank guarantees as appropriate : F , I
・Supplier Management
Sourcing and vetting of suppliers : F , I
・Project Management
Design, plan, structure, resource, mobilise, monitor, exit and evaluate in line with terms of reference and best practice project management methodology : F , I
・Logistics- general
Knowledge of freighting, warehousing & distribution of supplies globally, mindful of security : F

アピールポイント 自社サービス・製品あり 外資系企業 女性管理職実績あり シェアトップクラス 年間休日120日以上 産休・育休取得実績あり
更新日 2020/07/20
求人番号 1434798

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