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Executive/Administrative Assistant

年収:応相談

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部署・役職名 Executive/Administrative Assistant
職種
業種
勤務地
仕事内容 We are seeking an Administrative Assistant to provide support for our Legal team in the Tokyo office. The role focuses on both coordination and administrative tasks. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:
Scheduling meetings, internally and externally across different regions and time zones
Maintaining calendars for executives including booking and confirming meetings
Coordinate travel arrangements (domestic and international)
Administrative duties around processing travel, expense reports, digital and physical filing, ordering of equipment, etc.
Organize and manage logistics from small to large company events - venue arrangement, guest invitation, event programming, gifts, etc
Track vendor invoices and payments if any
Manage various internal events/off-sites for the team
Heavy communication internally and externally
Creating presentations and documents using PowerPoint and Google Apps in English and Japanese
Maintain flexibility and openness to take on additional projects as necessary or assigned
応募資格

【必須(MUST)】

Qualifications:
Strong verbal and written communication skills in both English/Japanese
5+ years as an executive assistant
Team-player who operates in a fast-paced team-oriented setting
Ability to be discrete and maintain confidential information
Ability to proactively reach out to others across functions/regions for context
Understanding of how to prioritize and respond accordingly
Ability to negotiate fair rates whilst maintaining vendor relationships
Ability to multi-task
Proficiency in Microsoft Word, Excel, PowerPoint and Google Apps

更新日 2019/12/05
求人番号 1163809

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